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Job Title: Administrative Assistant/Bookkeeper                Position: Part-Time; 20-25 hrs./wk.                                        

Reports to: Executive Director                                                   Pay Range: $22+/hour; DOE

 

The Food Bank @ St. Mary’s is a non-profit organization in the state of Washington with a close relationship to St. Mary’s Church and the Archdiocese of Seattle. The Food Bank operates to provide individuals and families who are in need with food and access to community resources to help them achieve self-sufficiency. The Food Bank’s programs are: Walk- In, Home Delivery, Baby and Toddler Bags, No Cook, Hygiene, Feeding Hungry Children, and a Mobile Food Bank.

 

POSITION DESCRIPTION:

Central to smooth process and efficiency, the Administrative Assistant/Bookkeeper reports to the Executive Director and is primarily responsible for the food bank’s daily administrative and bookkeeping duties.

 

MAJOR DUTIES AND RESPONSIBILITIES:

  • Acts as a Point of Contact during the daily operations of the food bank for a range of internal and external stakeholders including but not limited to staff, board, volunteers, clients, donors, grantors, media, etc.

    • Answering and directing phone calls and emails to relevant staff

    • Processing and directing mail and incoming packages or deliveries

    • Maintaining an adequate stock of office supplies

    • Preparing various documents and reports in support of food bank programs and services 

  • Maintain accurate bookkeeping of the organization’s financial transactions using QuickBooks

    • Processing daily transactions such as donations/income and prepare donation acknowledgment/receipt letters in a timely manner

    • Conducting banking activities such as log checks, cash, and other monetary donations for deposit, making deposits, account posting, and filing

    • Reconciling records/reports to third-party records such as bank statements/vendor invoices

    • Preparing invoices/checks for operational expenses

  • Utilize client tracking software system to produce monthly statistics on numbers of individuals served, pounds of food received and distributed, and other client related reports

    • Recording and tracking donated food from varying sources including local grocery stores, pea patches, Food Lifeline, NW Harvest, Solid Ground, and other suppliers

  • Develop ways to improve admin. processes and accomplishing related results

  • Additional administrative and bookkeeping responsibilities as needed

 

QUALIFICATIONS/REQUIREMENTS:

The requirements listed below are representative of the knowledge, skill and/or ability required for this position. A strong sense of time management and organizational skills are necessary.

  • Experience working in business/non-profit administration or office setting

  • Strong bookkeeping/accounting skills - QuickBooks, spreadsheets, and other applications/programs

  • Ability to utilize online or computer resources in support of operations

  • Excellent written and oral communication skills

  • Represent the agency and our mission in a professional and positive manner

  • Possess a valid Washington State Driver’s License and have a good driving record

  • Excellent written and oral communication skills

  • Keep current of food bank happenings and initiatives by attending staff meetings and other activities

  • Ability to multitask, have initiative and be a contributing team player

  • Bi-lingual (i.e., English/Spanish, Russian, Chinese, Vietnamese) a plus

How to apply:

Please submit resume and cover letter to bruce@thefbsm.org.  Please share how your experience, interests, and passions specifically correlate to the mission of the Food Bank @ St. Mary’s. All applications must be submitted via email, in PDF format (cover letter and resume combined into one document). Applications accepted till the position is filled. Please, no calls.

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Job Title: Development Manager                                             Position: Full-Time; 30 hrs./wk.

Reports to: Executive Director                                                   Pay Range: $22+/hour; DOE

 

The Food Bank @ St. Mary’s is a non-profit organization in the state of Washington with a close relationship to St. Mary’s Church and the Archdiocese of Seattle. The Food Bank operates to provide individuals and families who are in need with food and access to community resources to help them achieve self-sufficiency. The Food Bank’s programs are: Walk- In, Home Delivery, Baby and Toddler Bags, No Cook, Hygiene, Feeding Hungry Children, and a Mobile Food Bank.

 

POSITION DESCRIPTION:

The Food Bank Development Manager reports to the Executive Director and is primarily responsible for development and fundraising activities to support the strategic direction of the food bank.

 

MAJOR DUTIES AND RESPONSIBILITIES:

  • Community Relationships & Annual Giving

    • Coordinate organizations program volunteer efforts – especially walk-in, home delivery, and events

    • Help create recognizable branding and increase the organizations presence in the community

    • Maintains and updates organization website and social media platforms

    • Develop Social Media campaigns to market, solicit, fundraise, and advertise (i.e., Facebook Causes)

    • Create appeal letters/annual campaigns

    • Utilize Constant Contact, email, and the phone to communicate and fundraise

    • Develop/participate in Corporate Employee giving campaigns/volunteer opportunities

  • Event Management- Harvest Dinner 

    • All aspects of event planning, implementation, and execution: including invites, venue, emcee, entertainment, caterer, acknowledgments, etc.

    • Recruit and lead the agency’s volunteer event committee to execute a successful fundraiser

    • Create event messaging and marketing outreach

    • Solicits donations and sponsorships (including corporate entities)

    • Utilizes Social Media to market, solicit, fundraise, and advertise

    • Tracks event donations and thanks donors

  • Manages Donor Database

    • Data input and reporting functions

    • Donor tracking including acknowledgments, letters, and reporting

    • Maintenance and updating on an ongoing basis

  • Additional development and fundraising responsibilities as needed

 

QUALIFICATIONS/REQUIREMENTS:

The requirements listed below are representative of the knowledge, skill and/or ability required for this position.

  • Previous success meeting agency fundraising goals, and working with diverse funding streams

  • Knowledge of donor databases, QuickBooks, Facebook, and other social media platforms

  • Experience seeking out and cultivating relationships that lead to increased agency funding

  • Lead the implementation of donor recognition and stewardship activities

  • Ability to work within a budget and manage multiple tasks

  • Represent the agency and our mission in a professional and positive manner

  • Possess a valid Washington State Driver’s License and have a good driving record

  • Provide friendly, donor-centered customer service

  • Excellent written and oral communication skills - Grant writing experience a plus

  • Keep current of food bank happenings and initiatives by attending staff meetings and other activities

  • Ability to multitask, have initiative and be a contributing team player

  • Bi-lingual (i.e., English/Spanish, Russian, Chinese, Vietnamese) a plus.

How to apply:

Please submit resume and cover letter to bruce@thefbsm.org.  Please share how your experience, interests, and passions specifically correlate to the mission of the Food Bank @ St. Mary’s. All applications must be submitted via email, in PDF format (cover letter and resume combined into one document). Applications accepted till the position is filled. Please, no calls.